General Procurement Information

How to do business with the Railroad Commission of Texas, types of purchases, vendor selection, delivery, invoicing and contact information

Doing Business with RRC:

The Railroad Commission of Texas (RRC) is the oldest regulatory agency in the state and one of the oldest in the country. It was established in 1891 to regulate the rail industry of the 1800s. Since that time RRC has been given the responsibility for overseeing the activities of oil and gas industry, pipeline and lp-gas safety, surface mining and reclamation and alternative fuels. RRC considers protection of the environment and preservation of individual property rights to be two of its primary responsibilities. The Procurement staff is dedicated to making procurements that are the best value for the state. In addition, the Procurement staff and program areas work closely with the agency's HUB Coordinator to develop relationships with qualified HUB vendors to provide goods and services to RRC.


Types of Purchases

  • Computer Equipment, Supplies and Services
  • Copiers
  • Data Programming
  • Furniture
  • Maintenance and Repair Contracts
  • Office Supplies and Equipment
  • Printing Services
  • Professional Services
  • Site Remediation Services
  • Surface Mining Reclamation
  • Telecommunications Equipment and Services
  • Well Plugging Services


Vendor Selection

RRC's policy is to purchase quality goods and services at a competitive price. RRC looks for vendors who:

  • Quote prices correctly, including any shipping/handling charges or specifying that charges are included in the price.
  • Signs and returns bids or quotes by scheduled deadlines.
  • Provides samples and/or literature with bid response, if necessary.
  • Acknowledges receipt of purchase order and give approximate delivery date, if applicable.
  • Communicates effectively with RRC staff to resolve any problems with orders (delivery delays, price discrepancies, etc.)
  • Delivers on or before delivery deadlines.
  • Follows all delivery instructions; records purchase order number on packing slips and cartons.
  • Responds promptly to requests, telephone messages, email, etc.
  • Meets or exceeds performance standards as set out in the purchasing document.
  • Submits accurate invoices to RRC Administration Division with all necessary information (purchase order number, vendor ID, etc).


Delivery

Deliveries of goods (unless otherwise specified) should be made to:

Railroad Commission of Texas
1701 North Congress Ave., Room G106
Austin, Texas 78701


Invoicing

Payment will not be made until the products or services ordered have been received, evaluated, tested and accepted. Vendors must submit a completed invoice to Accounts Payable at the following address:

Railroad Commission of Texas
Attn: Accounts Payable
P.O. Box 12967
Austin, Texas 78701
invoices@rrc.texas.gov


Contact Information

Railroad Commission of Texas
Procurement & Contract Management (PCM)
1701 North Congress, Room 10-180C
P.O. Box 12967
Austin, Texas 78711
512-463-7680 (phone) 
512-936-6402 (fax)


Procurement Contacts

Sandy Williams, CTPM/CTCM, Director, Procurement & Contract Management/Senior HUB Coordinator 512-463-7680
sandy.williams@rrc.texas.gov
Patti Sanders, CTPM/CTCM, Purchaser 512-936-0806
patti.sanders@rrc.texas.gov
Vacant, Contract Specialist 512-463-6752

Rona Walton, CTPM, Program Specialist/PCard Administrator/Assistant HUB Coordinator 512-463-7211
rona.walton@rrc.texas.gov
Joann Johnson, CTP, Purchaser 512-463-7262
joann.johnson@rrc.texas.gov

Last Updated: 11/21/2016 9:33:17 AM