E-Filing of GSD1 and GSD2 Natural Gas Tariffs

What is EDI?

Electronic data interchange, or EDI, is the electronic format prescribed by the Railroad Commission of Texas (Commission) by which a gas utility shall file tariffs (and other reports as required) with the Commission in accordance with 16 Texas Administrative Code (TAC) §7.315, relating to Filing of Tariffs. EDI reduces your cost to prepare and send reports and also reduces the cost to the State in processing reports. E-File is the electronic platform that is supported by the Commission's EDI system.

How does it work?

Use your computer’s browser to connect to the Commission’s website. Upload data files directly from your computer, using the e-file system. After the file(s) have been processed, any errors will be returned to you via email.

Reports that can be filed by EDI:

The Commission’s Gas Services department has several reports that can be filed electronically.

  • GSD-1   - Distribution Sales & Service
  • GSD-2   - Sales & Utility Services, Transportation & Exchange Service or Rates
  • TAR-1   - Company Contact
  • TAR-2   - Company Customer
  • TAR-3   - Company Delivery Point
  • TAR-4   - Company Current Rate Component
  • TAR-5   - Company Curtailment Plan
  • TAR-6   - Company Line Extension Policy
  • TAR-7   - Purchased Gas Adjustment (PGA)
  • TAR-8   - Company Quality of Service Rule;
  • TAR-9   - Company Rate Schedule
  • TAR-10 - Company Service Charge

How are signatures handled?

Almost all reports filed to the Commission require a signature by the party filing the report.  When these reports are filed electronically, the signature requirement is satisfied with the Master Electronic Filing Agreement (MEFA) form. See the sections covering Authorization Procedures in the latest edition of publication GFA001 Filing Procedures For Utilities Using Electronic Media for details.

Does the Commission supply software to do EDI?

The Commission does not supply any software solutions or templates for EDI. An organization that files information electronically with the Commission may elect to develop or purchase software to facilitate the EDI process.

The Commission maintains a list of vendors which provide software to assist with the creation of Commission EDI files. The vendor list is updated when either a vendor or company using EDI software purchased from a vendor identifies themselves to the Commission and provide contact information. Be advised that appearance on the listing implies no endorsement by the Commission of any product or service and the Commission makes no guarantee as to the quality or suitability of any product or service offered. The E-file Software Vendor List is available on the Commission’s website.

What do I need to do to start filing electronically?

There are several steps you will most likely need to take to start filing reports by EDI.
  1. Tariffs must be filed electronically through the Railroad Commission of Texas’ Gas Services e-File System.
  2. Instructions, account creation, and required forms can be found on the e-File System.
  3. Once an account is created and forms are received, preparers may start filing into the testing area.
  4. Once all problems are corrected in the testing process, you will be notified that you are approved to file in the production database. Note: any text files filed in the testing area will not be valid in the production area. All files must be re-submitted to the production area to receive new IDs, which will indicate that the files have been successfully submitted and are ready to be considered by Commission staff.

I have more EDI questions, how can I contact you about them?

There are several ways to contact the Commission with questions:

  • email edigs@rrc.texas.gov;
  • call 512-463-7229; or
  • write the Railroad Commission of Texas, Information Technology Services Division, EDIGS Operations, P.O. Box 12967, Austin, TX 78711-2967.

When are the files that I upload through the Internet (e-File System) processed?

The e-File System saves the files you send until it is time to perform the edit checks. The system processes files three times a day.

Why do I have to include Agent (AA) and Totals (Z9) records?

The Agent Record tells the Commission who is responsible for the information that was sent. Your organization can assign multiple agents for reports filed electronically. However, you must include an Agent Record in each filing. The Agent Record is mandatory and must be the first record submitted.  The Totals Record tells the Commission how many each type of record should be on file.

Why do I have to include Agent (AA) and Totals (Z9) records on each file I upload?

Even though you may upload more than one file that applies to the same agent, you have to include both an Agent Record and a Totals Record for each file due to the way the files are processed.  Files uploaded may not be processed at the same time due to the amount of information received from utilities for processing. This setup allows the electronically filed information to be processed in the manner that is most efficient for the Commission. The Commission's EDI system requires that there be an Agent Record for the utility before any processing is done.

Which of the file formats are submitted when there is a new customer with a new contract and no assigned RRC numbers?

TAR-2 - Company Customer - This information must be filed prior to filing GSD-1 or GSD-2.  A utility will file the customer information with the Railroad Commission of Texas and receive an assigned number. Once it receives the number, the utility may file the appropriate tariff form.

Are the only Tariff codes applicable to the GSD-2 form - TM (Transportation Miscellaneous), TS (Transportation Sales), TT (Transmission Transportation)?

No, DM (Distribution Miscellaneous), DS (Distribution Sale - other than residential, commercial, etc.), and DT (Distribution Transportation) are also applicable tariff codes under GSD-2.

What type of transactions would be designated TM (Transportation Miscellaneous)?

The TM (Transportation Miscellaneous) code may include such services as Exchange, Storage, Pipeline Rental, Gathering, Compression, etc.

If a rate is charged at the receipt point (gathering), do we continue to provide the delivery point as we have in the past?

Yes, but you will indicate whether it is Delivery or Receipt Point under Delivery Point Information.

What file format is used to report rate escalators?

Escalator information will be reported by amending the specific tariff by updating Current Charge and Effective Date under Delivery Point Information.

Is the Company Contact filed only once until there is a change in the information provided?

Yes, however a utility may have several people filing tariff information, and thus require multiple company contacts.

Is this file format reported only once per customer contract?

Utilities will need to file all customer information for each tariff code. After customer identification numbers have been assigned you may use the customer identification number for any number of contracts between utility and customer.

Is the file format reported only once for each contract's current rate component unless there is a change?

TAR-4 was developed for large text items that apply to several tariffs.  It should only be filed once unless there is a change.

Whom do I assign as the EDI Agent for my organization?

You can assign anyone you wish to be your agent for electronic filings. The individual who is listed as an EDI agent is responsible for the information filed under his or her name. There are several legal concerns which you may need to consider before assigning an agent. See the sections covering agents in the latest edition of publication GFA001 Filing Procedures For Utilities Using Electronic Media for details. Remember that you can have more than one agent for your organization.

Is TAR-4 filed with the original tariff establishing a new contract and requesting a Tariff number?

Tar-4 is filed prior to the filing of a GSD-2 if applicable.  When GSD-2 is filed the utility may reference the identifier number (company's contract identification number) instead of listing the component over and over.