What is EDI?
How does it work?
Use your computer’s browser to connect to the Commission’s website. Upload data files directly from your computer, using the e-file system. After the file(s) have been processed, any errors will be returned to you via email.
Reports that can be filed by EDI:
The Commission’s Gas Services department has several reports that can be filed electronically.
- GSD-1 - Distribution Sales & Service
- GSD-2 - Sales & Utility Services, Transportation & Exchange Service or Rates
- TAR-1 - Company Contact
- TAR-2 - Company Customer
- TAR-3 - Company Delivery Point
- TAR-4 - Company Current Rate Component
- TAR-5 - Company Curtailment Plan
- TAR-6 - Company Line Extension Policy
- TAR-7 - Purchased Gas Adjustment (PGA)
- TAR-8 - Company Quality of Service Rule;
- TAR-9 - Company Rate Schedule
- TAR-10 - Company Service Charge
How are signatures handled?
Does the Commission supply software to do EDI?
The Commission does not supply any software solutions or templates for EDI. An organization that files information electronically with the Commission may elect to develop or purchase software to facilitate the EDI process.
The Commission maintains a list of vendors which provide software to assist with the creation of Commission EDI files. The vendor list is updated when either a vendor or company using EDI software purchased from a vendor identifies themselves to the Commission and provide contact information. Be advised that appearance on the listing implies no endorsement by the Commission of any product or service and the Commission makes no guarantee as to the quality or suitability of any product or service offered. The E-file Software Vendor List is available on the Commission’s website.
What do I need to do to start filing electronically?
- Tariffs must be filed electronically through the Railroad Commission of Texas’ Gas Services e-File System.
- Instructions, account creation, and required forms can be found on the e-File System.
- Once an account is created and forms are received, preparers may start filing into the testing area.
- Once all problems are corrected in the testing process, you will be notified that you are approved to file in the production database. Note: any text files filed in the testing area will not be valid in the production area. All files must be re-submitted to the production area to receive new IDs, which will indicate that the files have been successfully submitted and are ready to be considered by Commission staff.
Where can I get more information on EDI?
For additional information, visit the Commission’s website to access:
I have more EDI questions, how can I contact you about them?
There are several ways to contact the Commission with questions:
- email firstname.lastname@example.org;
- call 512-463-7229; or
- write the Railroad Commission of Texas, Information Technology Services Division, EDIGS Operations, P.O. Box 12967, Austin, TX 78711-2967.
When are the files that I upload through the Internet (e-File System) processed?
Why do I have to include Agent (AA) and Totals (Z9) records?
The Agent Record tells the Commission who is responsible for the information that was sent. Your organization can assign multiple agents for reports filed electronically. However, you must include an Agent Record in each filing. The Agent Record is mandatory and must be the first record submitted. The Totals Record tells the Commission how many each type of record should be on file.
Why do I have to include Agent (AA) and Totals (Z9) records on each file I upload?
Which of the file formats are submitted when there is a new customer with a new contract and no assigned RRC numbers?
Are the only Tariff codes applicable to the GSD-2 form - TM (Transportation Miscellaneous), TS (Transportation Sales), TT (Transmission Transportation)?
What type of transactions would be designated TM (Transportation Miscellaneous)?
If a rate is charged at the receipt point (gathering), do we continue to provide the delivery point as we have in the past?
What file format is used to report rate escalators?
Is the Company Contact filed only once until there is a change in the information provided?
Does the Tariff Code only refer to the abbreviations (TM, TS, TT) or to the full RRC Tariff Number assigned to the contract?
Is this file format reported only once per customer contract?
Can the Delivery Point Assigned Railroad Commission of Texas Number remain the same for the point if the Tariff Code is different?
Is the file format reported only once for each intrastate delivery or receipt point unless there is a change?
If a point is bi-directional, will a separate RRC number be assigned to the point for receipt and for delivery?
Is the file format reported only once for each contract's current rate component unless there is a change?
TAR-4 was developed for large text items that apply to several tariffs. It should only be filed once unless there is a change.
Whom do I assign as the EDI Agent for my organization?
You can assign anyone you wish to be your agent for electronic filings. The individual who is listed as an EDI agent is responsible for the information filed under his or her name. There are several legal concerns which you may need to consider before assigning an agent. See the sections covering agents in the latest edition of publication GFA001 Filing Procedures For Utilities Using Electronic Media for details. Remember that you can have more than one agent for your organization.