E-File Oil and Gas (EDI)
The questions and answers below are applicable to most E-File/EDI filings.
Does the Commission supply software to do E-File/EDI?
The Commission does not supply any software or templates for E-File/EDI. It is up to the organization that wishes to file information electronically to develop or purchase software to put its information in a format acceptable to the Commission. The reason for this is that there are too many different computer types and operating systems for which software programs would have to be developed and then ultimately maintained.
There are, however, vendors that do supply software that creates Commission EDI files. The Commission is acting as a clearinghouse for assembling a list of those vendors. The vendor list is updated when either a vendor or a company using EDI software purchased from a vendor lets us know who they are and how to contact them. Because the Commission will accept the listing of any support provider, you must understand that the Commission makes no guarantee as to the quality of any product or service. Appearance on the listing implies no endorsement by the Commission of any product or service. Purchasing software to do EDI with the Commission may not be necessary. If you are fluent in common spreadsheet or desktop databases then you probably can easily create Commission EDI files.
What do I need to do to start filing electronically?
Listed below are the steps you will most likely need to take to start filing reports by E-File/EDI:
- Get the manual for the forms you want to file electronically.
- If you plan to file by uploading files through the Internet, create an account on the E-File System
- Send in any required documents for electronic filing (IE. MEFC, Contact Worksheet). These can be found in the E-File/EDI manual you obtain.
- Start the approval process by creating and sending in the type of information you want to file electronically. See any of the E-File/EDI manuals for details about this testing process.
- Once all problems are corrected in the testing process, you will be notified in writing that you are approved to file electronically.
I have more E-File/EDI questions, how can I contact you about them?
- You can send us E-Mail at email@example.com
- You can call the Commission's Help Desk at (512) 463-7229.
- Or you can write us at:
Railroad Commission of Texas
Information Technology Division
Capitol Station - P.O. Box 12967
Austin, TX 78711-2967
When are the files that I upload through the Internet (E-File System) processed?
Who do I assign as my agent for my organization?
Why do I have to include Agent (AA) and Totals (ZZ) records on each CD, diskette or file I upload?
Why can't I file an H-15 Mechanical Integrity Test (MIT) electronically?
On P-1 reports, how do I report the casinghead gas on a multiple commingled oil lease?
Can I file a P-1b for a gas well electronically?
How do I file a P-2 for a multiple commingled gas well electronically?
What is E-File/EDI?
How does E-File/EDI work?
E-File/EDI saves money by electronically sending data required on a report from your computer to our computer. There are several electronic mediums that are supported by the Commission's E-File/EDI system for certain oil and gas forms:
E-File System - File Upload
The data is sent directly from your computer, using the Internet E-File System, to our computers. This transmission is almost instantaneous, requiring nothing in a material form to be transferred.
The data is downloaded in a specified format from your computer onto a diskette. The diskette is mailed to the Commission where the data is then uploaded to our computer for processing.
The data is downloaded in a specified format from your computer (usually a mainframe) onto a cartridge tape. The cartridge tape is mailed to the Commission where its data is then uploaded to our computer for processing. The use of this medium is typically more restrictive since filers must have access to a cartridge tape system, normally found on mainframe computers, and have a fairly high volume of records.
The data is downloaded in a specified format from your computer onto a CD. The CD is mailed to the Commission where the data is then uploaded to our computer for processing.
What reports can be filed?
Currently certain Oil and Gas Division reports can be filed electronically. Other Commission division reports may be added in the future. The Oil and Gas reports that can be filed electronically are:
- H-15 - Test on an Inactive Well More Than 25 Years Old
- MD-1 - Optional Operator Market Demand Forecast
- P-1b - Producer's Monthly Supplemental Report
- T-1 - Monthly Transportation and Storage Report
The P-1 and P-2 have been replaced with the Form PR beginning February 12, 2005. Electronic filing of the Form PR, H-10 and, effective September 9, 2013, the G10/W10 is provided through the RRC Online System.
How are signatures handled?
Almost all reports filed to the Commission require a signature by the party filing the report. When these reports are filed electronically, the signature requirement is satisfied with the Master Electronic Filing Certification form for the E-File/EDI application. The Master Electronic Filing Certification form, or MEFC, is a form that is filed out once and mailed to the Commission.
The person signing the MEFC becomes the Agent for the company for reports filed electronically through E-File/EDI. You can assign anyone you wish to be your agent for electronic filings. You can also have more than one agent for your company which may help you to send in reports electronically directly from regional offices. The individual who is listed as an EDI agent is responsible for the information filed under his or her name. There are several legal concerns which you may need to consider before assigning an agent. See the sections covering agents in the latest edition of publication EIA001 Filing Oil and Gas Reports Using Electronic Media for details.