The Railroad Commission of Texas is awarded a grant from the National Historical Publications and Records Commission (NHPRC) to digitize East Texas region historical hearings files from 1930-1972. See press release announcing the grant.
A project “kick-off” meeting is held with representatives of the Railroad Commission, Texas State Library and Archives Commission, Texas Heritage Digitization Initiative, and the imaging contractor.
The imaging contractor begins the “Statement of Work” (SOW), which outlines the requirements of the digital imaging work to be performed and the results to be achieved.
The Railroad Commission and the contractor approve the SOW.
The contractor and the Railroad Commission begin developing the detailed specifications for the project as outlined in the SOW.
Preparation (prepping) of physical files for imaging begins.
Key entry of the tracking and indexing data into the contractor’s Production Control System (PCS) begins in early July.
Completed editing work on all project files. The contractor will complete their work so that the digitized hearings files will be accessible on the project website by the end of November.
The Railroad Commission will participate on a panel at the Texas Library Association's annual conference in April 2011. The session is tentatively titled "Dollars for Digitization: Getting and Managing Federal Grants for Digitization Projects."
The Commission gave a presentation on the project at the Museum Computer Network annual conference on October 28, 2010.
The Commission presented workshop sessions on the project and demonstrated how to search the online application at its Texas Oil and Gas Expo on November 4 and 5, 2010.
The Historic Hearings Files for Districts 5, 6, and 6E are now available online.
The NHPRC has approved a 6 month extension of the project grant, through June 2011, so that the Commission can measure the usage of the online database as well as develop a Finding Aid to the files.